What the Finity Financial Operating System Includes
Bookkeeping: HVAC-Configured
1
Clean, structured books that your financial operating system can actually run on.
Bookkeeping is not the product. It is the foundation. Finity configures your chart of accounts specifically for HVAC operations — by job type, department, and truck — so every downstream report and metric is built on accurate, categorized data.
If your books are currently behind or misconfigured, we rebuild the foundation before adding the KPI layer. Scaling on inaccurate books compounds the problem.
What you get:
Monthly close within 5 business days
HVAC-specific chart of accounts (service, installation, maintenance, parts)
Job-level categorization for margin analysis
QuickBooks Online configuration for downstream reporting
KPI Dashboards: HVAC-Specific
2
The operating metrics that PE-backed HVAC companies run on, configured for your business.
Most HVAC companies have accounting. Very few have operational visibility. The KPI dashboard is the layer between your books and your decisions.
Finity builds dashboards configured around the metrics that actually drive performance in a truck-based operation: revenue per truck, technician utilization, average ticket by job type, close rate, call volume conversion, and gross margin by service category.
You see the same operating picture that a PE-backed operator sees — on a weekly basis, not quarterly.
What you get:
Dashboard configured to your tech stack (ServiceTitan, Housecall Pro, Jobber, QuickBooks)
Weekly KPI summary
Benchmark comparison
Variance flagging: which metrics moved and by how much
Revenue Per Truck Analysis
3
Know which assets are generating returns and which are dragging your fleet average down.
Revenue per truck is the foundational scaling metric for any HVAC operation. Before you add a truck, you need to know what your current trucks are producing — and why some produce more than others.
Finity builds a truck-level revenue and margin model that makes this visible. You learn which routes, crews, and job types are driving performance. You stop adding capacity to a structure that has inefficiency built into it.
What you get:
Per-truck revenue and margin breakdown
Variance analysis between highest and lowest performers
Identification of scheduling, routing, or job-mix factors driving the gap
A data basis for decisions about truck additions and crew assignments
Labor Burden Modeling
4
Know the true cost of each technician before you price a single job.
Most HVAC operators price jobs using wages. Labor burden: the true all-in cost of a technician including payroll taxes, workers comp, benefits, and overhead allocation — typically runs 35 to 55 percent above base wages.
If your pricing model does not account for full labor burden, you are losing margin on every job. The higher your revenue, the larger the compounding loss.
Finity builds a labor burden model for every technician on your roster. The model feeds directly into your job pricing framework so every quote reflects the real cost of delivering it.
What you get:
Per-technician true labor burden calculation
Comparison against current pricing assumptions
Margin impact analysis at current revenue levels
Pricing adjustment recommendations where applicable
13-Week Cash Forecasting
5
See your cash position 90 days out before you commit to a hire, a truck, or a credit line.
Growing HVAC companies face a specific cash pattern: seasonal revenue swings, large upfront costs on new trucks and equipment, and a lag between invoicing and collection. Without a forward-looking cash model, growth decisions get made against a feeling rather than a projection.
The 13-week cash forecast shows exactly where cash is going over the next quarter. You see the effect of adding a truck before you sign the lease. You see the seasonal trough before it hits. You make growth decisions from a position of visibility, not reaction.
What you get:
13-week rolling cash forecast updated monthly
Scenario modeling: what does cash look like if we add one truck / one tech?
Seasonal pattern identification
Early warning on cash shortfalls before they require emergency action
Financial Visibility for Scaling
6
A monthly financial package that tells you what is happening, why it matters, and what to do about it.
Most financial reports answer the question: "What happened last month?" Finity's monthly financial package answers: "What does this mean for the next 90 days and what decision should I make because of it?"
Every month you receive a structured financial summary: P&L with margin analysis, cash position vs. forecast, KPI performance vs. prior period, and 2 to 3 specific observations on what the data is showing.
This is not a report for your accountant. It is a decision brief for the operator.
What you get:
Monthly close and financial package within 5 business days of month end
P&L with gross margin by service category
Cash position vs. forecast
KPI summary with variance notes
2 to 3 written advisory observations per month
Decision Advisory
7
A standing monthly session to run your biggest financial decisions against real data.
Truck additions. Hiring decisions. Pricing changes. Market expansions. Every one of these decisions has a financial model behind it. Most HVAC operators make them on experience and instinct because there is no one to run the numbers with.
The Finity advisory session is a monthly 30-minute working call. You bring the decisions you are considering. We run them against your actual financial position and give you a direct, data-backed perspective.
What you get:
Monthly 30-minute advisory session
Pre-call financial summary prepared by Finity
Decision framing: what the data supports vs. what requires caution
Direct recommendations, not reports
Exit Preparation
8
Build the financial documentation and operating metrics that support an 8-figure valuation story.
HVAC companies in the $2M to $5M range are actively being acquired. Multiples are being paid for businesses that have clean financials, documented operating systems, and defensible EBITDA.
The difference between a 3x and a 5x multiple at exit is rarely about revenue. It is about how well the financial and operating story can be told to a buyer — and how much of the value depends on the owner being present.
Finity builds the financial documentation layer that makes your business acquirable at a premium: normalized EBITDA, add-back schedules, KPI history, and clean historical books that survive due diligence.
What you get:
Normalized EBITDA calculation and documentation
Add-back schedule prepared and defensible
24-month financial history cleaned and presentable
KPI trend documentation showing operating consistency
Buyer-ready financial package on request
How Engagements Are Structured
Every engagement starts with the Scale-Readiness Assessment. The assessment determines what your business currently has in place and what needs to be built. From there, scope is defined based on your stage and growth plan.
Core engagement
$1,500/month
Bookkeeping, monthly KPI reporting, and decision advisory. The foundation.
Growth system add-ons
(scoped separately)
Labor burden modeling, revenue per truck analysis, cash forecasting, and exit preparation are added based on what the assessment identifies as your highest leverage gaps.
Start with the Scale-Readiness Assessment
The assessment maps your current financial infrastructure against what is needed to scale safely to $5M and beyond. You receive a personalized report before any conversation happens. If the fit is clear, we scope an engagement around what your growth plan requires.